Bid / Marketing Coordinator

Key Responsibilities:

Proposals & Bids (Primary Focus):

• Support the full lifecycle of RFQ/RFP responses, from kickoff through submission.
• Read, analyze, and interpret solicitation documents to identify requirements, deadlines, and deliverables.
• Assist in drafting and editing clear, concise, and persuasive content such as project narratives, staff bios, and firm qualifications.
• Coordinate with internal team members to gather technical content, project data, and pricing information.
• Conduct outreach to subcontractors, vendors, and partners to request references, confirm interest, and follow up on feedback to help identify the best team for each opportunity.
• Ensure proposals adhere to submission requirements, formatting guidelines, and brand standards.
• Track upcoming opportunities through lead generation platforms and maintain a proposal calendar.
• Maintain and organize a library of boilerplate content, resumes, and project descriptions for use in future proposals.

Marketing Support (Secondary Focus):

• Coordinate photography and video capture of projects for use in proposals and promotional materials.
• Assist with the creation and updating of presentations and branded collateral as needed.
• Support social media content creation and publishing in collaboration with marketing.

Qualifications:

• Bachelor’s degree in Communications, Business, Marketing, English, or a related field.
• Minimum of 2 years of experience in proposals, bids, marketing, or a similar role (architecture, engineering, or construction industry experience preferred).
• Excellent writing and editing skills, with the ability to communicate technical content clearly and effectively.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel).
• Familiarity with Adobe Creative Suite and/or Canva is a plus.
• Understanding of public and private sector procurement processes is highly desirable.
• Highly detail-oriented, organized, and able to manage multiple deadlines.
• Strong interpersonal and collaboration skills; comfortable working independently or as part of a team.
• Self-starter with a proactive mindset and flexibility to take on diverse tasks.